Last Updated: 24 August 2026
Pragyan Welfare Foundation (“Pragyan Welfare Foundation”, “we”, “us” or “our”) is a non-profit organisation incorporated under the Companies Act, 2013 and operating as a Section 8 company for charitable and social welfare purposes.
We respect the privacy of individuals who visit our website, communicate with us, participate in our activities, volunteer with us, support our work, make donations, or otherwise interact with us.
This Privacy Policy explains how Pragyan Welfare Foundation collects, uses, stores, protects and processes personal information through our website and other related communication channels.
Our website is:
https://pragyanwf.com
For privacy-related communication, you may contact us at:
Email: info@pragyanwf.com
Registered Office:
Akundanga Salbagan, Bishnupur, Bankura, West Bengal – 722122, India
By accessing or using our website, or by voluntarily providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.
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## 1. Scope of This Privacy Policy
This Privacy Policy applies to information collected through the official website of Pragyan Welfare Foundation and through forms, enquiries, communications and other activities connected with our website and organisation, to the extent applicable.
This policy may apply to information provided by:
* Website visitors
* Volunteers
* Donors and supporters
* Beneficiaries and their authorised representatives
* Persons making enquiries
* Programme participants
* Individuals registering for activities or events
* Persons communicating with the organisation
This Privacy Policy does not automatically apply to websites, applications or services operated by third parties, even if links to those services are available on our website.
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## 2. Information We May Collect
Depending on how you interact with us, we may collect information that you voluntarily provide.
Such information may include:
* Full name
* Mobile number
* Email address
* Postal or communication address
* Age or date of birth, where reasonably required
* Gender, where voluntarily provided
* Information provided through contact forms
* Volunteer registration information
* Programme or event registration information
* Donation-related information
* Enquiry and communication records
* Information provided in messages or correspondence
* Any other information that you voluntarily choose to provide
We aim to collect only information that is reasonably necessary for the particular purpose for which it is collected.
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## 3. Information Collected Automatically
When you visit our website, certain technical information may be collected automatically by the website, hosting provider, security tools, analytics tools or other technical systems.
This may include:
* Internet Protocol (IP) address
* Browser type and version
* Device type
* Operating system
* Date and time of access
* Pages visited
* Approximate website usage information
* Referring webpage or website
* Technical information relating to website performance and security
Such information may be used for website administration, security, troubleshooting, analytics, performance improvement and prevention of misuse.
Technical information that does not by itself identify an individual may be used in aggregated or statistical form.
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## 4. Purpose of Collecting Personal Information
We may collect and process personal information for legitimate organisational purposes, including:
* Responding to enquiries
* Communicating with visitors and supporters
* Managing volunteer applications
* Managing participation in programmes and activities
* Processing donations or contributions, where applicable
* Maintaining organisational records
* Providing information about our activities
* Organising events and social welfare programmes
* Communicating important organisational information
* Improving our website and services
* Maintaining website security
* Preventing fraud, misuse or unauthorised access
* Complying with applicable legal, tax, accounting and regulatory requirements
* Protecting the rights, property and safety of the organisation, its users and other persons
We will not knowingly use personal information for a purpose that is materially unrelated to the purpose for which the information was collected, except where such processing is permitted or required under applicable law.
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## 5. Consent and Lawful Processing
Where consent is required under applicable law, we will obtain appropriate consent before processing personal information for the relevant purpose.
Where processing is based on consent, the consent should be given voluntarily and with reasonable knowledge of the purpose for which the information is being processed.
Where applicable, individuals may withdraw consent by contacting us at:
**[info@pragyanwf.com](mailto:info@pragyanwf.com)**
Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal.
Withdrawal of consent may also affect our ability to provide certain services, respond to certain requests or continue a particular activity where the relevant information is necessary for that purpose.
The Digital Personal Data Protection framework requires notices relating to personal-data processing to be clear and understandable and to identify the personal data and purposes involved.
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## 6. Donations and Payment Information
Where our website provides an online donation or payment facility, payments may be processed through an authorised third-party payment gateway or financial service provider.
Pragyan Welfare Foundation does not ordinarily request or store sensitive payment credentials such as:
* UPI PIN
* ATM PIN
* Card PIN
* CVV
* Internet banking password
* One-time passwords (OTP)
Payment-related information may be collected and processed by the relevant payment gateway in accordance with its own terms, privacy policy and applicable law.
Users should never disclose their UPI PIN, OTP, card PIN, internet banking password or similar confidential credentials to Pragyan Welfare Foundation or to any person claiming to represent the organisation.
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## 7. Volunteer and Programme Information
If you apply to volunteer, participate in an activity, register for a programme or otherwise engage with our organisation, we may collect information reasonably required for administration and participation.
Such information may include your name, contact details, age, relevant interests, availability and other information that you voluntarily provide.
We may use this information to:
* Process your application
* Contact you regarding the activity
* Coordinate programmes
* Maintain participation records
* Communicate programme-related information
* Meet administrative or legal requirements
We will not knowingly use such information for unrelated commercial purposes.
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## 8. Information Relating to Children and Vulnerable Persons
Pragyan Welfare Foundation may conduct activities involving children, disadvantaged persons and other vulnerable members of society.
We recognise the need for additional care when handling information relating to such persons.
Where personal information relating to a child or vulnerable beneficiary is required for a legitimate programme or welfare purpose, we will seek appropriate consent, authorisation or other lawful basis where required.
We will take reasonable steps to avoid unnecessary collection, publication or disclosure of sensitive information relating to children or vulnerable persons.
We will not knowingly use children's personal information for unrelated commercial advertising or marketing purposes.
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## 9. Photographs, Videos and Publicity Material
As part of our social welfare activities, awareness programmes, events and community initiatives, photographs, videos and other documentation may be created.
Where appropriate and where required by applicable law, we may obtain permission or consent before using identifiable photographs, videos, names or stories for:
* Website publication
* Social media
* Annual reports
* Programme reports
* Awareness campaigns
* Promotional or informational material
* Documentation of organisational activities
We will take reasonable care when publishing information relating to children, beneficiaries or vulnerable persons.
If an individual believes that their photograph, video or personal information has been published by us in a manner that creates a genuine privacy concern, they may contact us at info@pragyanwf.com.
We will review such requests and take appropriate action where reasonably justified and legally permissible.
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## 10. Cookies and Similar Technologies
Our website may use cookies or similar technologies to provide essential website functionality, improve user experience, understand website usage and maintain website security.
Cookies may be used for purposes such as:
* Remembering certain preferences
* Website functionality
* Security
* Performance monitoring
* Website analytics
Depending on the technology used on the website, certain cookies may be placed by third-party service providers.
Users may control or disable cookies through their browser settings. However, disabling certain cookies may affect the functionality of some parts of the website.
Where consent is required for particular cookies or similar technologies, appropriate consent mechanisms may be used.
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## 11. Sharing of Personal Information
Pragyan Welfare Foundation does not sell, rent or commercially trade personal information of website users.
We may share personal information where reasonably necessary with:
* Website hosting and technical service providers
* Payment gateway providers
* Website maintenance or security service providers
* Communication or email service providers
* Professional advisers
* Auditors or consultants
* Government authorities or regulators where required by law
* Law-enforcement authorities pursuant to lawful requirements
* Other persons where disclosure is necessary to protect the rights, safety or property of the organisation or another person
Where third-party service providers process personal information on our behalf, we will take reasonable steps to ensure that such information is handled appropriately and securely.
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## 12. Third-Party Links and Services
Our website may contain links to third-party websites, social media platforms, payment gateways or other external services.
These third-party services are operated independently and may have their own privacy policies, terms and conditions.
Pragyan Welfare Foundation does not control and is not responsible for the privacy practices, security, content or policies of third-party websites or services.
Users should review the applicable privacy policy of a third-party website before submitting personal information through that website.
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## 13. Data Security
We take reasonable technical and organisational measures to protect personal information against:
* Unauthorised access
* Unauthorised disclosure
* Loss
* Misuse
* Alteration
* Destruction
* Unauthorised processing
Depending on the nature of the information and the systems used, security measures may include access controls, restricted administrative access, authentication mechanisms, secure hosting, backups, monitoring and other reasonable safeguards.
However, no electronic transmission or storage system can be guaranteed to be completely secure.
Accordingly, while we take reasonable measures to protect personal information, we cannot guarantee absolute security of information transmitted over the internet.
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## 14. Data Retention
We will retain personal information only for as long as reasonably necessary for the purpose for which it was collected or for legitimate organisational, legal, accounting, tax, regulatory or reporting requirements.
Information may be retained for a longer period where:
* Required by applicable law
* Required for statutory or regulatory records
* Necessary for accounting or tax purposes
* Necessary to establish, exercise or defend legal rights
* Required for legitimate organisational record-keeping
When personal information is no longer reasonably required, we may delete, destroy, anonymise or otherwise securely dispose of it, subject to applicable law.
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## 15. Rights of Individuals
Subject to applicable law, individuals may have certain rights regarding their personal information.
These may include the right to:
* Obtain information about processing of their personal data
* Request correction of inaccurate or incomplete information
* Request deletion of personal information where legally applicable
* Withdraw consent where processing is based on consent
* Raise a grievance regarding processing of personal information
* Exercise other rights available under applicable data-protection law
Requests may be submitted to:
**Email: info@pragyanwf.com
For security and privacy reasons, we may need to verify the identity of the person making a request before providing information or carrying out certain changes.
Requests will be considered and handled in accordance with applicable law.
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## 16. Grievance Redressal
If you have any question, complaint, concern or grievance regarding the collection, use, storage or processing of your personal information by Pragyan Welfare Foundation, you may contact us at:
Pragyan Welfare Foundation
Akundanga Salbagan,
Bishnupur, Bankura,
West Bengal – 722122, India
Email: info@pragyanwf.com
Website: https://pragyanwf.com
We will make reasonable efforts to review and respond to privacy-related grievances in accordance with applicable law.
Where applicable, the organisation may designate or identify an appropriate person for handling privacy-related grievances and may publish the relevant contact details on the website.
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## 17. Personal Data Breach
If we become aware of a personal data breach affecting personal information processed by us, we will take reasonable steps to investigate, contain and address the incident.
Where notification is required under applicable law, we will make the required notification to the appropriate authority and/or affected individuals within the applicable legal framework.
We may also take reasonable corrective and preventive measures to reduce the possibility of similar incidents occurring in the future.
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## 18. Changes to This Privacy Policy
Pragyan Welfare Foundation may update this Privacy Policy from time to time.
Changes may be made due to:
* Changes in applicable laws or regulations
* Changes in our organisational activities
* Changes to our website
* Introduction of new services or features
* Changes in technology or data-processing practices
* Changes in regulatory requirements
The updated Privacy Policy will be published on this webpage with a revised “Last Updated” date.
Users are encouraged to review this page periodically.
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## 19. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable in India.
Nothing in this Privacy Policy is intended to exclude or restrict any right or protection available to an individual under applicable law.
Any dispute relating to this Privacy Policy shall be subject to the jurisdiction of the competent courts and authorities having jurisdiction under applicable Indian law.
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## 20. Contact Us
For any privacy-related question, request, complaint or grievance, please contact:
Pragyan Welfare Foundation
Registered Office:
Akundanga Salbagan,
Bishnupur, Bankura,
West Bengal – 722122, India
Email: info@pragyanwf.com
Website: https://pragyanwf.com
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## 21. Acceptance of This Privacy Policy
By using the website of Pragyan Welfare Foundation and voluntarily providing personal information through the website or through other related communication channels, you acknowledge that you have read and understood this Privacy Policy.
If you do not agree with the practices described in this Privacy Policy, you should refrain from voluntarily submitting personal information through the website, except where the information is required for a service, transaction or legal requirement that you have independently chosen to undertake.
This Privacy Policy should be read together with the Terms & Conditions and other policies published by Pragyan Welfare Foundation on its website.